Culture Correlations: Beyond Engagement Surveys – A Better Way to Understand Your Team

In this week’s edition of Culture Correlations, we’re taking a deep dive into the flaws of traditional engagement surveys. For years, businesses have relied on engagement surveys to measure employee satisfaction and make key decisions about their teams. However, new research shows that engagement surveys may be doing more harm than good—and it’s time for organizations to move beyond this outdated model.

The Problem: Why Engagement Surveys Fall Short

Engagement, as a concept, is too broad. Every organization defines it differently, and it’s challenging to get accurate, actionable insights from such a vague measure. Many companies continue to rely on annual or pulse surveys to gauge engagement, but there are significant issues with this approach:

• Low Participation: Engagement surveys often suffer from low participation rates, leading to skewed results. A study from Gallup shows that only 30% of employees respond to these surveys, leaving out a large portion of the workforce.
• Gamed Responses: Employees may answer survey questions in ways they believe are expected rather than giving honest feedback. This leads to inflated engagement scores that do not reflect reality. In fact, studies show that as much as 45% of employees admit to adjusting their answers to make the organization look better.
• Self-Reported vs. Actual Behavior: The gap between self-reported behaviors and actual behaviors is significant. Research from MIT found that there’s often a 30% discrepancy between what employees say they do and what they actually do on the job. This leads to inaccurate data, which companies then use to make critical business decisions.
• Annual and Pulse Surveys Miss the Mark: Measuring engagement once a year or through pulse surveys doesn’t capture the day-to-day realities of employee experience. Engagement is fluid, and annual snapshots only give a narrow view of what’s happening. Pulse surveys, while more frequent, often still miss the full picture and can create survey fatigue. According to a study from HR Dive, 78% of employees feel disengaged with pulse surveys.

The Solution: Moving Beyond Engagement with Real-Time Data

It’s time to stop relying on outdated, self-reported surveys and start using real-time, behavioral data to measure what’s really happening with your teams. Rather than asking employees how they feel, businesses can gather insights based on actual actions, communication patterns, and performance metrics.

• Track Behavioral Data: Instead of depending on broad engagement surveys, shift to tools that measure actual behaviors, such as communication patterns, participation levels, and collaboration dynamics. This gives a real-time snapshot of team dynamics, providing insights beyond self-reported data. Instill Flow is one such tool that offers real-time feedback, tracking team interactions and values alignment, helping organizations see exactly how their culture is evolving.
• Use Continuous Feedback Systems: Implement systems that provide ongoing, real-time feedback on team dynamics, rather than relying on annual or quarterly surveys. Instill Flow enables leaders to see how their teams are functioning week by week, providing more actionable insights into team engagement and performance.
• Link Culture to Business Outcomes: Rather than focusing on vague engagement metrics, use tools that link your culture directly to business outcomes such as productivity, innovation, and retention. This shift ensures that your culture data is both actionable and aligned with your organization’s goals.

Action Steps for Leaders This Week

1. Watch for Participation in Meetings: Take note of how much your team is engaging during meetings. Is participation balanced, or do the same few people dominate? This can provide clues about team dynamics that engagement surveys might miss.
2. Observe Behavioral Cues: Look for non-verbal cues, such as body language or enthusiasm. Are employees actively contributing, or do they seem disengaged? This can tell you more than a survey about how engaged your team really is.
3. Check for Follow-Through: Pay attention to whether employees follow through on action items from meetings or collaborations. A gap between assigned tasks and completion may indicate engagement issues that surveys don’t catch.
4. Assess Feedback Loops: How often are team members giving and receiving feedback outside of structured surveys? Real-time feedback is a more accurate reflection of team dynamics, so notice if there is a culture of open communication.

By observing these behavioral patterns and integrating real-time feedback tools like Instill Flow, you can get a clearer and more accurate picture of how your teams are truly performing - in real time. 

Cheers,

The Instill Team